Templates & Checklists
Commercial Landscape RFP Scope Checklist
A printable checklist for property managers, community managers, owners, and commercial property decision-makers preparing a landscape RFP, rebid, renewal, or vendor comparison.
Landscape RFP Scope Checklist
Property Areas
Entrances, frontage, common areas, amenity areas, beds, turf, exclusions
Service Scope
Maintenance, frequency, irrigation, plant health, trees, extras, reporting
Vendor Requirements
Insurance, licensing, subcontractors, references, safety, communication
Built for clearer bids: RFPsRebidsRenewalsVendor comparisonScope review
Built for better proposal comparison. Use this checklist before sending an RFP, rebidding landscape services, renewing a contract, or recommending a vendor.
Use Case
What this checklist helps you do
Use this checklist before sending a commercial landscaping RFP or comparing vendor proposals. It helps clarify what areas are included, what work should be priced, what is excluded, and what vendor requirements should be documented before award.
Define included property areas
Clarify base maintenance scope
Set service frequency expectations
Separate irrigation observations from repairs
Clarify tree work and specialty services
Identify extras and exclusions
Add insurance and licensing requirements
Make vendor proposals easier to compare
Timing
When to use it
- Before sending a landscape RFP
- Before rebidding landscape services
- Before contract renewal
- Before comparing proposals
- Before recommending a vendor to ownership or a board
- When the current scope is unclear
- When extras and exclusions are creating confusion
- When irrigation, tree work, or plant health responsibilities need clarification
Inside the PDF
What is inside
Property areas
Entrances, frontage, amenity areas, parking lots, trails, common areas, beds, turf, drainage areas, and exclusions.
Base maintenance
Mowing, edging, trimming, blowing, bed care, pruning, weed control, debris removal, and service standards.
Irrigation
Visual observations, formal inspections, repairs, controller changes, approval thresholds, documentation, and qualified work.
Plant health and trees
Fertilization, weed control, pest issues, herbicide applications, pruning, tree work, removals, and specialty services.
Extras and exclusions
Mulch, seasonal color, plant replacement, drainage, storm cleanup, emergency work, and enhancement pricing.
Vendor requirements
Insurance, licensing, subcontractors, safety practices, references, reporting, account management, and communication expectations.
Download
Download the checklist
Use the printable checklist before issuing your next RFP or reviewing vendor proposals. It can also be attached to internal planning notes, board packets, owner recommendations, or vendor comparison documents.